Privacy Policy

Updated on: 10/30/2025.

Maatdesk and its subsidiaries know the importance of protecting your personal information, and we take this task very seriously. This Privacy Policy comprises how we store, use, and protect your personal information across our multiple platforms. Besides the information provided on this page, you are always welcomed to ask any questions you may have related to data privacy and protection, and invite you to email us anytime at info@maatdesk.com.

Data privacy laws, rules, and regulations are always evolving. Therefore, we reserve the right to update this Policy from time to time, which you will know by the last updated date posted above. Likewise, if there are any material changes, we will notify you via email or by posting a notice in our software. Nevertheless, if you use any of our sites and/or services, it will constitute an acceptance of any revisions made.

How we collect and use personal and non-personal information

Maatdesk collects information required to grant you access to our websites and services. Information about others linked to the use of our services is also collected. For instance, we may collect contact information you willingly provide such as names, addresses, geographical data, and phone numbers, whether through our Websites or Services. We also collect your interactions with us via telephone, email, and in-person as deemed necessary. This allows us to better understand how you access and use our Services and helps us improve our communication with you.

Besides the information you provide, non-personal and technical information about you and your devices is collected while you interact with our Websites or Services, whether that includes your IP address, browser type, internet provider, and viewed pages. This allows us to personalize your experience on our Websites as well as improve our Services.

Information from third parties who already have information about you may also be collected for marketing purposes.

Third-Party Account Credentials

When you connect third-party services such as Gmail or Outlook through secure OAuth authorization, Maatdesk accesses limited data strictly necessary to perform user-requested actions (for example, viewing or linking emails, or syncing calendar events). We never store passwords or raw credentials.

Any information collected from third-party accounts will be covered by the terms in this privacy policy.

Use of Google User Data

Maatdesk integrates with Google APIs to enhance productivity for our users. Specifically, we use Gmail and Google Calendar integrations under strict user consent and following Google’s API Services User Data Policy.

Gmail Data

When a user connects their Gmail account, Maatdesk uses the gmail.modify scope only to allow users to apply existing Gmail labels to emails they choose to link to a Matter within our platform.

We do not read, store, share, or send any emails, nor do we create or delete labels. All actions are performed explicitly by the user through the Maatdesk Gmail Add-on.

Google Calendar Data

When users connect their Google Calendar, Maatdesk uses the calendar.readonly and calendar.events scopes to enable them to view, create, update, and delete calendar events on their own behalf within the Schedule module.

All operations occur only when initiated by the user. We do not access calendar data in the background or share it with third parties.

All Google user data accessed via OAuth is:

• Used only to provide the requested functionality
• Processed temporarily in memory (not permanently stored)
• Never shared with any external entity.
• Handled in full compliance with Google’s user data and privacy policies.

Users may revoke Maatdesk’s access to their Google data at any time from their Google Account permissions page.

Third-Party Service Providers

Maatdesk reserves the right to provide information you share with Maatdesk to third parties who perform internal business functions on our behalf. These functions may include, though they are not limited to, mailing, data analytics, emailing, payment processing, and data hosting. These third-party service providers agree to use information collected in compliance with this privacy policy and only for the sake and purpose of providing Maatdesk with the services they were contracted for.

Cookies

Cookies are small text files stored on the computer to keep track of any activity within the site. We use cookies to enhance user experience. The use of cookies is the main industry standard on most websites. Cookies help us track the total number of site visitors and page views. This information assists in improving and personalizing your user experience.

Customer’s business data

Information linked to our customer’s business is confidential and may exclusively belong to our customers. Therefore, this information is not shared or distributed except when required to provide the services in accordance with our Terms of Service and to better understand our customers’ access and use of our Services.

Additionally, we may collect some personal information from third-party vendors when necessary to provide better services to our customers. For instance, any financial information we collect, whether that includes credit or billing information, is used exclusively to verify eligibility for our Services and to bill those Services when applicable.

We may also involve third parties to provide some Services to our customers or their clients. In such cases, these third parties are not allowed to keep, share, store, or use the information collected for any other purpose than to provide these Services professionally and legally.

Anonymous usage data

We collect information about constituencies that interact with our Services anonymously to understand how our customers use our site. We may anonymize any information that can be used to identify you personally by using advanced techniques and industry best practices. We aggregate information in a way that personal or sensitive information is not disclosed, and your usage data isn’t sold to third parties.

Data Retention

Maatdesk collects information only for as long as is necessary for legitimate business purposes or as required by law.

Data obtained via Google APIs (such as Gmail or Calendar) is never stored on our servers beyond the duration required to complete the user’s requested action.

Information access

You can contact us if you have any questions regarding your personally identifiable information, or if there are any information updates you wish to make.

Legal disclaimer

Aside from the information mentioned above, we reserve the right to disclose your personal information or any other information as required by law when needed to protect our rights or to comply with a judicial proceeding, court order, or legal process.

We do not disclose, share, or sell any Gmail or Google Calendar data to third parties under any circumstances.

Communication

Updates, Special Offers, and Research

From time to time, we may send out information about our Services, comprising special offers or newsletters, to existing or potential customers. Likewise, we may contact you, your clients, and third parties linked to you to inquire how you or such individuals use our Services and how we might improve them. Out of respect for your privacy, if you’d prefer not to hear from us, you can choose not to receive these types of communications or contacts. Please see the section entitled "Choice and Opt-out" below

Services-related Announcements for Users

We may send our customers announcements for new or improved Services. For instance, when we add software enhancements, we may send you an email notification. Many of these emails or communications are necessary for the continued optimal functionality of our Services.

Public Forums, Referrals and Testimonials

We may provide public forums such as bulletin boards, blogs, or chat rooms on our Websites or within our Services subject to certain Terms of Use. These forums are provided to help users exchange ideas and information related to our Services.

Any personal information you choose to submit in such a forum may be read, collected, or used by others, and we are not responsible for the personal information you choose to submit.

We may also post testimonials with user consent.

Purchase of Services

If you purchase services from Maatdesk, you must provide contact and payment information. Maatdesk will use payment information for billing and to facilitate payment for the services requested by you. Maatdesk may use your payment information to assess credit scores and prevent fraud. If fraud is detected, Maatdesk will contact you using the contact information we have on file.

Choice and Opt-Out

If you no longer wish to receive our newsletter or promotional communications, or if you do not wish for us to contact you, your customers, or related third parties for internal research purposes, you may opt out by following the instructions included in each communication or by emailing us at info@maatdesk.com.

Security

The privacy and security of your information are important to us. We utilize robust security measures to protect customer data from unauthorized access. Sensitive data is encrypted and website connections are protected using strong Transport Layer Security (TLS).

Our Websites are hosted in a secure server environment that uses multi-layer perimeter security including firewalls and other advanced technology to prevent interference or access from outside intruders.

For OAuth integrations, all communications with Google APIs are encrypted using HTTPS and handled via official Google SDKs or APIs, ensuring secure and authorized access.

External links (third party websites)

Our Websites and/or Services may contain links to third-party websites. These websites maintain their own privacy policies and cookie practices. We assume no responsibility for their actions. We encourage you to read the privacy policies of every website you visit, including those you may reach through a link on our Website(s) or in our Services.

Policy Towards Children

Maatdesk does not collect information from anyone under 18 unless permitted by law. If Maatdesk discovers that information from a user under 18 has been collected, Maatdesk will ensure that it is deleted. Any parent or guardian who suspects that their child has registered should contact us at info@maatdesk.com or (786) 461-1021 to terminate the account.

Maatdesk's User Rights

Business transitions

In the event we go through a business transition such as a merger, acquisition, or sale of assets, your information may be among the assets transferred.

European union general data protection regulation

We exclusively market and sell our Services to United States-based organizations and individuals. Even though we do not intentionally collect information about residents of the European Union ("EU"), some EU residents' data may be inadvertently collected. If you are an EU resident and would like to request that your data be securely removed from our systems, please send an email with proof of EU residency to info@maatdesk.com.

Contact us

If you have any questions or suggestions regarding this Policy, please contact us at info@maatdesk.com or call us at (786) 461-1073. We’re looking forward to hearing from you.